Archiving makes it harder to find and manage your mail store. The file formats supported for email backup in are PST, EML, EMLX, MBOX, and MSG. All these formats can be imported to popular mail clients like MS Outlook, Thunderbird, Apple Mail, Zoho Mail, etc. There’s no need anymore to move older messages to improve Outlook’s performance. The utility supports saving the email data in multiple file formats. However, as we’ve already said, AutoArchive is not necessary or even a good idea with modern Outlook. Right-click on the Inbox folder choose Properties then AutoArchive.Ĭhoose from auto-archiving according to the default settings from AutoArchive or custom settings for that Inbox.
To be clear, the old AutoArchive is still in Outlook 365/2019 but it’s hiding away. That makes for an an elegant pair of keyboard shortcuts for managing emails:ĭelete – move to Deleted Items AutoArchive lives! A message in the reading pane can be moved to the Archive folder by pressing Backspace. It’s no different to using the Move button and choosing Archive from the pull-down list (if you’ve done that before).īecause it’s just a simple Move command, you can add things to the Archive folder using other Outlook features: That’s it! Nothing more or less than that. Selecting message and clicking the Archive button moves the message to the designated Archive folder. Sync – the Archive folder can be synchronized (or not) with other devices and cloud storage. Searchable – it can be searched either separately or as part of an ‘Current Mailbox’ or wider search. So far emails have been archived by the specified month (or year, date) already. In the popping out Microsoft Outlook dialog box, please click the Yes button.
In other words, Archive is nothing special. (3) Type Tomorrow in the Archive Items older than box (4) Click the Browse button to specify file name and saving folder for the archive file (5) Click the OK button. Unlike the old Archive which saved messages separately.
This new style Archive folder is part of your mailbox and saved in the PST/OST file. It’s a default folder (which can’t be changed) for Office 365 hosted,, and Exchange accounts.įor other accounts (POP3, IMAP) you can make an Archive folder (with any name) or use an existing folder instead. The Archive button in Outlook 2016/2019 and Outlook 365 is a very different thing than previous versions.Īrchive is just another folder among many in the same Outlook mailbox and data store.
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